Attendance and Punctuality
At Whitby Heath Primary School we expect 100% attendance from our whole school community: pupils, teachers and support staff too. However, some absences can't be avoided, such as: serious illnesses or unavoidable hospital appointments. We may ask you to provide evidence of upcoming medical appointments or treatments.
The Attendance Team/Pastoral Team, along with help from the school admin, will be focusing on supporting you to ensure that your child's attendance is as high as possible this could mean:
* Increased attendance meetings in school with parents to track attendance and make improvements provide support.
* Local Authority Attendance Officer meetings to offer support to improve attendance and avoid Fast Track Prosecution.
* Home visits to provide support and strategies to improve attendance.
* School nurse/health visitor support.
* Early Help Assessments where needed/applicable.
Celebrating Good Attendance
We encourage good attendance in school. For example, 100% certificates are awarded to children who have had no absences at the end of each half term. We celebrate children who have 100% attendance for the entire year by presenting them with a certificate and a special reward. As well as celebrating those children who have achieved 96%+ with a certifcate and reward at the end of the year.
We also celebrate weekly class winners during our celebration assemblies on Fridays. The top three classes receive certificates and this is shared with parents in our weekly newsletter.
Absence Procedure
It is expected that parents/carers will provide an explanation if their child is absent on every day the absence occurs before 9.30am, a telephone message is acceptable.
Contact number: 0151 3551781
All absences must be reported on a daily basis. In all cases of absence the parents/carers should:
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only keep your child away from school if really necessary. The school will always call and send home an unwell child;
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telephone the school at the earliest opportunity to let them know why your child is going to be absent. Please try and phone by 9.30am at the very latest. The office has an answer machine and messages can be left on here;
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please call daily and keep the school informed if more than one day’s absence is necessary;
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send a note to school explaining the reason for absence;
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if medical appointments are absolutely necessary, please bring your child to school for the rest of the school day.
If your child fails to register or is absent and we have not received notification by 9.30am a call will be made to you. This only applies on the first day of absence. It is the parent’s/carer’s responsibility to call the school each day their child is off school and explain the reason why.
If a child is absent from school with no explanation offered by the parents/carers within two weeks, it becomes an unauthorised absence.
We are required to follow up any unexplained absences.
This will be followed up via a phone call to parents/guardians, or, in some instances, a home visit will be carried out.
Persistent Absence
The government has a persistence absence threshold of 10%. The absence threshold of 10% means that if a pupil is absent for 38 sessions (19 days) of school, they are classified as persistently absent. Schools are urged to inform parents of this threshold and to advise parents that fines will be made for persistent absence, unless there is evidence of a justifiable reason for such absence, for example, significant illness. Failure to make payment will result in legal action for failure to ensure regular attendance at school under Section 444 (1) Education Act 1996.
Mrs Parker and Mrs Altass monitor attendance and punctuality everyday; should you have any concerns about your child’s attendance please speak to either of them. They are available every morning on the school playground from 8.45am or telephone school for an appointment.
Do You Know Your Child's Attendance Figures?
How does your child compare?
| Attendance during one school year | Equals this number of days absent | Which is approximately this many weeks absent | Which means this number of lessons are missed |
| 100% | 0 days | 0 weeks | 0 lessons |
| 95% | 10 days | 2 weeks | 40 lessons |
| 90% | 19 days | 4 weeks | 80 lessons |
| 80% | 38 days | 8 weeks | 160 lessons |
| 70% | 57 days | 11.5 weeks | 230 lessons |
Frequent absence can add up to a considerable amount of lost learning and can seriously disadvantage your child in adult life.
Leave of absence will be given for attendance at medical or dental appointments or for examinations in music, dance etc. However, where possible such appointments should be made outside of school.
Punctuality
- Our gates open at 8.35am and classroom doors open at 8.40am.
- We expect EYFS and KS1 pupils to be in their classroom by 8.45am and KS2 pupils by 8.50am ready for registration. If your child is in class at this time, they will be marked as present.
- Registers close at 9am. If your child arrives at school after 9am but before 9.15am, they will need to enter the school by the main entrance and the parent will need to sign them in. They will be marked as late and will receive the L code.
- If your child arrives at school after the registers have closed (9.15am), they will be marked as late and will receive the U code. This is an unauthorised absence for that session.
- Afternoon registers will be taken at 12.30pm in EYFS, 12.40pm in KS1, 1.05pm in LKS2 and 1.25pm in UKS2.
In accordance with the ‘Education (Pupil Registration) (England) Regulations 2006’, if your child arrives after the registers close, they will receive a mark, code U, that shows them to be on site, but this will not count as a present mark and it will mean they have an unauthorised absence. This may mean that you could face the possibility of a Fixed Penalty Notice or other legal action if the problem persists.
Punctuality to school is crucial. Lateness into school causes disruption to that individual's learning and to that of the other children in the class. It is paramount therefore that all children arrive at school on time.
You may approach the school at any time for support and advice if you are having difficulty getting your child to school on time or maintaining regular attendance.
DID YOU KNOW
5 minutes late each day = 3 school days lost
10 minutes late each day = 6.5 school days lost
15 minutes late each day = 10 school days lost
20 minutes late each day = 13 school days lost
30 minutes late each day = 19 school days lost